Getting Started With Your Season Setup

This guide will help walk a first-time user through the creation of a League or Club with SportsEngine. You can walk through the whole article or click the links below to go straight to a specific section:

At the bottom of this page, please click on Next Step to get started.

Starting your season with SportsEngine first begins by understanding how your Divisions and Teams need to be structured while using either "League" or "Club pages".

Click on either League Tool or Club Pages to continue.

  • League Tool- The League tool is useful for organizations that have teams that compete against one another. Leagues also keep track of overall stats, standings, and schedules.

    • NOTE: You will be able to turn off League standings at any time if not needed.

  • Club Pages - Clubs are any non-League organizations that have more than one team. Teams in a Club play against other organizations' teams and therefore do NOT calculate or use standings.

How to Access Tool Settings

You must have "Full Access" or "Limited Access - Website" permissions to access tool settings.

After you create a League or Club page, the settings for that season can be adjusted based upon the organization's specific needs.

  1. Sign in and enable Edit Mode.

  2. Go to your League Page or Club Page.

  3. In the middle of the page, click on the yellow Admin dropdown arrow.

  4. Choose Tool Settings.

Different Tool Settings

  • Roster

  • Game Schedule

  • Statistics

  • Standings

Creating a League Page

NOTE: If you don't see the option to add a League Page, your website does not have League functionality. Please reach out to your Account Manager if you would like to add League to your website.

  1. Sign in to your account and turn on Edit Mode.

  2. Underneath Edit Mode, click Pages.

  3. Select Sub Pages or Main Menu depending on where you would like to add the page.

    • Main Menu is the horizontal list of page links listed at the top of your site in the main navigation.

    • Sub Pages appear in the dropdown menu under a page listed in the Main Menu.

  4. Click Add New Page.

  5. From the list of options, choose League Page.

  6. Input a name for the league, choose a league gender, title the season.

  7. Depending on what sport you are creating this league for, select the specific standings type.

  8. Fill out all the other settings on this page, then click Create This Page Element.

Creating a Club Page

  1. Sign in to your account and turn on Edit Mode.

  2. Underneath Edit Mode, click Pages.

  3. Select Sub Pages or Main Menu depending on where you would like to add the page.

    • Main Menu is the horizontal list of page links listed at the top of your site in the main navigation.

    • Sub Pages appear in the dropdown menu under a page listed in the Main Menu.

  4. Click Add New Page.

  5. From the list of options, choose Club Page.

  6. Input all necessary and mandatory information for the club including a name for the club, the gender, the season it belongs to, and a subseason name,

  7. Click Create This Club Page.

Seasons vs Subseasons

NOTE: Creating a season/subseason occurs when you create a League or Club page. During the creation process, there will be a field for Season Name and Subseason Name.

Seasons and Subseasons allow you to organize and keep track of your League/Club data year-over-year.

Differences

  • Season: Usually the year of the season you are starting. For example: “2019-2020 Season”.

  • Subseason: Allows you to have multiple compartments within a season, such as “pre-season”, “regular season”, and “post-season”, but share the same roster.

NOTE: After your first season with SportsEngine, you will be able to copy your season for next year.

Creating Divisions

NOTE: Divisions are not mandatory.

"Divisions" help group teams by age, gender, and skill level within a League or Club. The way to add divisions to your organization in SportsEngine is by creating Division pages.

  1. Go to your League or Club page and turn on Edit Mode.

  2. Underneath Edit Mode, click Pages.

  3. Select Sub Pages.

    • Sub Pages appear in the dropdown menu under a page listed in the Main Menu.

  4. Click Add New Page.

  5. Choose Division Page from the list of options.

  6. Input a name for the division, and update the pages settings.

  7. Click Create This Page Element.

Creating Teams

NOTE: In order to create Team pages, you must have a League or a Club page created first.

The best way to add teams to your organization is by creating a "Team page" for each team. Team pages can be hidden from the public or used to display the team roster, game schedule, stats, and more.

League or Club Page > Division Page > Team Page

  1. Go to your League or Club page and turn on Edit Mode.

    • Click on your Division page if you have them created.

  2. Underneath Edit Mode, click Pages.

  3. Select Sub Pages.

    • Sub Pages appear in the dropdown menu under a page listed in the Main Menu.

  4. Click Add New Page.

  5. Choose Team Page from the list of options.

  6. Either choose Select an existing team or Create a new team.

    • If you haven't already added your teams to your league in Sports Management or if you haven't had teams on the site before, you will need to choose Create a new team.

    • If you've already created teams in the past, it's recommended you select a team instead so that you don't create duplicates.

  7. Fill out all necessary and mandatory fields for the team, and click Create This Team.

    • Include Team in Standings (Leagues Only): This option allows you to exclude teams from standings on a team by team basis. If you check No, all games played against this team will not count towards standings.

Rostering Your Players/Staff

You must be rostered as a "Coach" or a Team Manager", have Owner access on a Team Page, or have "Full Access" or "Limited Access - Website" permissions in order to roster.

To give Admin Access to TeamCenter and the Mobile App please roster via HQ and choose the "Coach" or "Team Manager" role.

Roster Players/Staff Using the Rostering Tool

NOTE: You can only use this method if your players and staff have gone through a registration. This method is preferred.

  1. Sign in and click on the HQ Home icon located at the top of your screen.

  2. Once in "SportsEngine HQ", click on the Competition tab then choose Rostering.

  3. Underneath Rostering, choose either the Assign Players or the Assign Staff tab.

  4. Under Select a list of people choose a Registration session or the Member Directory.

    • If you choose a Registration, the session must be enabled to pull players/staff from.

  5. Click Filter and use "Keywords", "Birthdate Range", "Gender", "Rostered Status", or "Team" as filters

  6. Click Apply Filters to see your results.

  7. On the right-hand side, click Filter from the Teams column.

  8. Select a "League/Season/Subseason/Division" to pull teams from.

  9. Use "Gender", "Team", and "Keywords" as advanced filters if needed.

  10. Click Apply Filters to see your results.

  11. Check the box next to the player(s) or coach(es) name.

  12. Click, drag, and drop the players/coaches over to their team.

Schedule Games

SportsEngine offers a few different methods when it comes to scheduling your games to your Team pages.

  • Scheduling games directly from a Team page

  • Scheduling games from TeamCenter

  • Schedule Upload (this link will take you to a separate guide specific to the Schedule Upload Tool).

Scheduling Games to a Team Page

  1. Go to a Team Page on your site that you would like to add games to and turn on Edit Mode.

  2. Choose the Game Schedule tab.

  3. Under the Game Schedule tab, click on the option to Add Game.

  4. Input the necessary and mandatory information, then click Create Game.

Scheduling Games From TeamCenter

  1. Go to a Team Page on your site that you would like to add games to and turn on Edit Mode.

  2. On the right side of the page, choose Manage Team.

    • This will navigate you to "TeamCenter."

  3. On the Schedule tab, click the option on the right side of the screen that says + NEW GAME.

  4. Input the necessary and mandatory information then click Add Game.

    • NOTE: From here, you have the opportunity to send RSVPs at this time or not.

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