You must have "Full Access" or "Limited Access - HQ Tools" permissions to build non-monetary registrations.

Below are some tutorials to help get you started! You can follow the article all the way through or you can click on the links below to go straight to your desired section:

Create a New Non-Monetary Registration Session

NOTE: This section outlines the steps it takes to successfully build out your Non-Monetary Registration.

A "Non-Monetary Registration is a registration that does not collect payments from your registrants. You are only able to collect data and information. Some common Non-Monetary Registrations are built for Coaches, Volunteers, Free Clinics or Camps, and surveys/questionnaires.

  1. Sign in to "SportsEngine HQ."

  2. Once in "SportsEngine HQ," click on the Registration tab, then choose Registrations.

  3. In the middle of the page, click Create New Registration.

    • NOTE: It's easier to copy an already built Registration. If you already have a Non-Monetary learn how to copy it HERE.

  4. Fill out the required fields for registration.

    • Registration Name

    • Sport

    • Signup Type

    • First Form Name

    • Survey Type

  5. Click Show Advanced Options to continue with your registration settings.

Set Up Your Non-Monetary Registration Settings

Structuring your "Registration Settings" sets up your registration for success later on down the road. Here is where you will decide when it opens/closes, if the user has to create a SportsEngine Account before registering, and if it's editable by the registrant or not.

After you click Show Advanced Options in Step 1, you will see a list of options.

  • Open Date/Close Date: Automatically turn your registration on or off on the dates/time you choose.

  • Require Login ?: Choose whether or not you want to require your users to sign in to their SportsEngine account or not before registering.

  • Editable by User ?: If checked, the user will be able to edit their information after registering.

  • Allow Multiple Registrations per Profile ?: If you want to allow one user to register multiple times.

  • Email results to the following email addresses: Input email addresses here if you want to be notified of each registrant that registers.

  • Custom message to be sent in email receipt: Add an additional informational message that the registrant receives after registering.

  • Sell Store Items and Collect Payments: do not select this option if the registration will be non-monetary.

  • Status: The state in which your registration will live while on your site.

  • Which types of registrations should be allowed?: What type of SE account profile can sign up for.

Once you have updated your settings, click Create Registration.

Add Page Elements on a Registration

After you have completed your Registration Settings, the registration will push you to the "Welcome" page of your session. This step will focus on how to add and update the content of your registration through "Page Elements."

  1. On the "Welcome" page of the registration, ensure you are in Edit Mode (top-right) and click on the option to Add Page Element.

  2. Scroll down and choose any type of element you would like to use on your registration.

  3. After inputting the mandatory and necessary information for the element, click Create This Page Element.

Add Questions to a Non-Monetary Registration

After adding your Registration Page Elements, you will want to start adding questions to obtain data from your registrants.

Questions can only be added to any pages between the "Welcome" and "Receipt" pages of registration.

  1. On the left side of the registration page, choose a "form" that you want to add questions to.

    • To add a new form, click the option on the left side that says Add New Form.

  2. Once in that new form, click Add Questions or Page Element.

  3. In the new window, choose to Create a Custom Question.

  4. Title the question, and change its format.

    • Popular question formats include:

      • Short Text: Registrant inputs a small amount of information.

      • Long Text: Registrant types out longer amounts of information.

      • Pulldown: Registrant can choose from a longer list that you create.

      • Radio: Registrant chooses one option from a list.

      • Checkbox: Registrant can choose multiple options from a list.

      • Date: Usually used for Date of Birth style questions.

  5. Click Create Question.

Add Conditional Logic to a Non-Monetary Registration

NOTE:

  • Conditional Logic can't be added to individual options on a pulldown question.

  • Conditional Logic can't be added to a Layout Container.

"Conditional Logic" allows you to have an option on a question, a page element, or a whole registration form itself appear if a previous option on a question was selected.

Adding Logic to a Form

  1. Go to your registration session that you would like to update and make sure you are in Edit Mode.

  2. On the left side of the registration page, choose a "form" that you want to add conditional logic to.

  3. On the top menu, click the Options tab.

  4. Choose Edit Form Settings.

  5. Click Show Advanced Options.

  6. Choose your conditional logic and click Save Form.

Adding Logic to a Question

  1. Go to your registration session that you would like to update and make sure you are in Edit Mode.

  2. Go to a question that you would like to add logic to, and click the gray gear icon in the top-right corner.

  3. Choose Edit.

  4. Scroll down and click Show Advanced Options.

  5. Choose your conditional logic and click Save Question.

Adding Logic to Individual Options Within a Question

NOTE: This is for an option or choice under a "Checkbox" or "Radio" style question.

  1. Go to your registration session that you would like to update and make sure you are in Edit Mode.

  2. On the right side of the option within a "Radio" or "Checkbox" question, click Edit Dependent Conditions.

  3. Choose your conditional logic and click Save Conditions.

Difference Between ANY, ALL, or NONE

  • ANY: If ANY of the previous options to a question are selected, then the option will appear.

  • ALL: If ALL of the previous options to a question are selected, then the option will appear.

    • EX: Only show this registration option if the registrant is born from 1/1/2001 to 12/31/2003.

  • NONE: If any other question options are selected, this option will appear.


Did this answer your question?