You will need "Full Access" permissions to create your own PDF templates.

NOTE: This article is designed to walk you through how you can create your own fillable PDF template. If you would like for SportsEngine to create a custom fillable PDF for you, please reach out to your Account Manager for more information.

A "Fillable PDF Template" is a PDF that gets auto-filled as a registrant goes through a registration on your SportsEngine site. These PDFs are mapped to your registration, so you can print off a hard paper copy after registration is over if you need to.

This feature requires Adobe InDesign and Acrobat (with files saved as Interactive PDFs).

Step 1: Building a Fillable PDF Template in InDesign and Acrobat

We strongly recommend building your Fillable PDF Template with Adobe InDesign and Adobe Acrobat. A useful article on how this can be performed can be found here.

Adobe’s own documentation available for creating Fillable PDF Forms in Acrobat can be found here.

Note the following:

  • Field Names must precisely match the Template Variables and are case-sensitive.

  • The only form field types that will be respected are the following: Text Field, Checkbox Field, Button, and Barcode Field Type.

  • Text size specification and font will be respected, but fonts must be from among the 14 base fonts, which include Times-Roman, Times-Italic, Times-Bold, Times-BoldItalic, Helvetica, Helvetica-Oblique, Helvetica-Bold, Helvetica-BoldOblique, Courier, Courier-Oblique, Courier-Bold, Courier-BoldOblique, and Symbol.

  • Images require a field type of Button and must be in .jpeg or .png format.

  • Generating a QR Code (a scannable, square bar code) requires the use of a Barcode Field Type with Options tab > Symbology: QR Code.

Next Steps:

Step 2: Adding Your PDF Template to Your Site.


Step 3: Printing Your Templates

Did this answer your question?