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How do I Create a Dib Item or Import Dib Items from Excel?

Last Updated: Sep 30, 2016 10:30AM CDT
A Dib Item is a specific volunteer shift that is available for users to claim.  Dib Items typically include a description, a time, date, credit value (often based on hours), category, and a location.  This is the detailed information your users will need to know about the shift they are signing up to work for (claiming).

Dib Item Examples:  Concession Stand, Apparel, Ticketing, score keeping, etc.

Please Note:  When a user claims a Dib Item (shift), an Admin must grant completion of the item in order for the user to receive the credit value.

First a Dibs Sessions must be Created

See the step-by-step instructions below or click here for the on-demand video.

Step 1: Log In
Step 2: Select Dibs
Step 3: Select Dibs Session Name




Step 4: Either Create a New Dib Item or Import Dibs Items

To Create a New Dib Item:

Step 1: Create New Dib Item



Step 2: Set New Dib Item Settings
  • Select Tags
  • Dib Item Name: Concessions Single Game
  • Description: What will the Job Include
  • Item Category
  • Credit Value: How many credits will this volunteer shift be worth.
  • Location: Where is this Volunteer Shift
  • Location URL: Link to a Google Map
  • Date: Date of Volunteer Shift
  • Cancellation Prohibited: Responsibility cannot be canceled within this time window. Leave blank if cancellation will not be allowed for this Dib Item.
  • Required Fulfiller Phone: When a dib item is claimed, require a contact phone number for the person fulfilling the Dib Item.
  • Required Fulfiller Email: When a dib item is claimed, require a contact email address for the person fulfilling the Dib Item.
  • Belongs To: Select which Session(s) this Dib Item is available to. A Dib Item can belong to multiple Sessions.


Step 3: Create Dib Item

To Import Dibs Items:

Importing Dib Items from Microsoft Excel:
*Be sure to add the categories within the Dibs Tool before you upload your file or the items will upload without them.

Step 1: Download one of the attached templates from the Attachments section of this page.
Step 2: 
Replace the example entries with your dib item information. Login to your account on the organizations website.
Step 3: Import New Dib Items



Step 4: A new window will appear; upload the file you made from the saved template by selected browse
Step 5: Select the Dib(s) session these items will be attached to.



Step 6: 
Click Import Dibs
 

  • Name - *Required
    Enter Name of your Dib Item (i.e. Concession Stand, Field Maintenance, etc.)
     
  • Description
    Additional information the member should know about this Dib Item.  Description will be displayed once user clicks on the Dib Item.
     
  • Location - *Required
    Enter location where Dib Item is taking place
     
  • Location URL
    Enter a location link
     
  • Start Date - *Required
    Format must be: MM/DD/YYYY HH:MM (24 hour format)
    Example, April 24th, 2010 at 3:30pm should be entered:  04/24/2010 15:30:00
     
  • End Date - *Required
    Format must be: MM/DD/YYYY HH:MM (24 hour format)
    Example, April 24th, 2010 at 3:30pm should be entered:  04/24/2010 15:30:00
     
  • Credit Value - *Required
    Enter the number of credits this dib item is worth, enter '0' if there is no credit value
     
  • Cancel Window - *Required
    Responsibility cannot be canceled within this time window.
    Example, if you do not want a user to be able to cancel the dib item within 7 days prior to the event, you would enter a 7. If cancellation will not be allowed for this Dib Item, enter a large number such as 300.
     
  • All Day Event - *Required
    A value of 1 will indicate an all day event, if left blank or set to zero a start and end date will show on the calendar.
     
  • Category
    If you've added Dib Categories within the Item Categories tab, then you will want to include the proper corresponding category in the Category Column
     
  • "Dib Categories" are another way you can organize Dib Items. Your members will be able to sort available Dib Items based on the categories they belong to. (I.e. Concessions, Clean Up, Field Maintenance, Time Clock etc.)
     
  • Fulfiller Phone Required
    A value of 1 will require the person who is fulfilling the Dibs item to enter a phone number.
     
  • Fulfiller Email Required
    A value of 1 will require the person who is fulfilling the Dibs item to enter an email address.
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